Porto, Portugal

Secretary - Architecture Department Support

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We are looking for an Executive Secretary to work in our Porto office, providing secretarial support to the Architecture and Management.


Key responsibilities for the role

  • Handle and prioritize outgoing and incoming correspondence (calls, e-mails, letters, among others)
  • Manage the executive’s diary
  • Assist in planning appointments and meetings, including room bookings, logistics and presentation material
  • Provide secretarial administrative support, including typing and editing documents and processing translation
  • Organise and store paperwork, documents and computer-based information
  • Make travel arrangements.

Requirements

  • Excellent interpersonal skills and ability to work independently and as a part of a team
  • Advanced secretarial qualifications and ideally a degree level education (secretariat, business administration, management or equivalent)
  • Minimum of five years of professional experience as a Secretary
  • Excellent written and verbal communication skills
  • Fluency in Portuguese and English (spoken and written)
  • Proficiency in MS Office - namely in Excel
  • Proficiency in Google Drive’s Tools
  • Excellent organizational and time-management skills
  • Ability to prioritise tasks
  • Punctuality, reliability, integrity and confidentiality
  • Driver’s license


To apply for this opportunity, please send your resume, cover letter and portfolio (PDF file, size limit: 6 MB) to office@venturaandpartners.com. All applications will be treated confidentially under the Data Protection Act. Only applications that meet the requested profile will be considered. All the rest will be kept in the database for future requests.